COVA: Membership and Conference Coordinator position

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    The Membership and Conference Coordinator is a full-time position primarily responsible for coordinating the logistical details of COVA’s membership program and Annual COVA Conference, the largest statewide victims’ services conference in the country. This includes processing new and renewing membership applications; assisting with membership communication and administration of member benefits; processing 1,000+ conference registrations; and coordination of conference materials, including participant and speaker registration packets. The Membership and Conference Coordinator reports to the Chief Deputy Director and Executive Director of COVA.


    This position requires exceptional attention to detail, self-motivation, the ability to work with a diverse range of individuals and agencies, and the ability to maintain composure under pressure. Applicants must have previous experience maintaining an agency website and be able to update web content. Applicants must have advanced proficiency with all Microsoft Office Suite programs, including the ability to create a Word mail merge. Applicants must demonstrate exceptional writing skills. Preferred candidates will possess a Bachelor’s degree as well as an understanding of and commitment to victims’ services. Participation in the Annual COVA Conference and other COVA events throughout the year are required. This includes attendance at COVA’s 2012 Crime Victim Assistance Academy, June 3-7, 2013 in Glenwood Springs, CO.


    This position is responsible for maintenance of the COVA website, which includes working with all program staff to develop web content and ensuring that the COVA website is current and accurate. The Membership and Conference Coordinator is responsible for 1,000+ registrations to COVA’s Annual Conference and for the coordination of all necessary conference materials. This includes copying, collating and stuffing participant and speaker packets; development and organization of nametags by participant’s region of the state; coordination with the Deputy Director, who has primary responsibility for coordination of the Annual Conference, on development of the Annual Conference program book; and a variety of other details related to the Annual Conference.  This position will also be responsible for transitioning COVA to an online registration system for the Annual Conference. This position is responsible for monitoring expiration of COVA memberships and maintaining a schedule for sending renewal notices as well as processing new membership applications. This position is responsible for assisting with bulk emails, bulk mailings, and content for COVA’s Newsletters and website.


    The Membership and Conference Coordinator is eligible for a salary range of $37,000 – $40,000, based on qualifications. COVA employees are eligible for up to 12.5% of their total salary to be used for health insurance coverage OR for deposit into a retirement account – employees must choose only one of these options.


    Applications should consist of a cover letter and resume. Applications submitted by email are preferred. Electronic applications should be in Microsoft Word or PDF format. Please include a cover letter and resume as ONE DOCUMENT with the file titled “MCC_First Name_Last Name” (ex. MCC_Jane_Doe). Please send electronic applications to Chief Deputy Director Sterling Harris at Hard copies can be mailed to Sterling Harris, 90 Galapago Street, Denver CO, 80223. The position closes on January 11, 2013 and interviews will be held on January 17th.   Due to the sheer volume of applications we typically receive for open positions, we will only contact applicants who will be invited to interview.


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